03 June 2021
Admin Assistant

Overview:

Beepo is a Probe Group company, a full service Australian owned outsourcing company. With 12,600 people and over 15,000 deployed workstations across 6 countries. Making Probe the largest and most diverse Australian owned customer experience outsourcing provider. 
 
Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.
 
You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
 
 
Duties and Responsibilities: 
  • Coordinating regular MailChimp campaigns and adding new contacts and deleting unsubscribes 
  • Utilises Capsule CRM and complete tasks as instructed 
  • Prepares weekly Minutes of the Meeting (sometimes)
  • Prepares monthly marketing report to track enquiries (daily, weekly)
  • Reviews Quote Roller (quoting system) and follows-up outstanding and un-viewed quotes (by email and phone)
  • Types and formats documents and quotes 
  • Handles incoming and outgoing communications (including electronic mails) for external customers for reschedule, reminders and follow-ups 
  • Assists in job bookings and follow-up
  • Performs general administrative tasks as directed 
Qualifications and Experience:
  • At least 1 to 2 years experience in related role 
  • Experience in using job management systems such as Capsule or similar
  • Familiar with Google Drive, Docs, Gmail, Google forms (creating, monitoring and managing)
  • Basic Word and Excel skills
  • Good communication skills both verbal and written
  • Great time management skills 
  • Highly organized and with proven ability to work in a fast-paced environment 
  • Small Project Management:The Administrative Component
  • Background in construction service is highly regarded