11 October 2019
Executive Assistant – Legal Background

Overview:

Beepo is a fast-growing BPO in Clark, Pampanga with an Employee Satisfaction rate of over 96%.
 
You will need great English communication skills, both written and verbal. You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
 
Duties and Responsibilities: 
  • Regularly update QLS CPD and AICD DPD records.
  • Attend to all flight, hotel, car hire bookings & prepare detailed itinerary.
  • Book carpark for CBD appointments and ensure availability
  • Manage and confirm appointments
  • Diary management of multiple high-level executives
  • Handle incoming calls
  • Monitor incoming emails and respond to invitations when required or requested
  • Research and prepare first draft of proposals
  • Draft surveys and type themes papers and reports
  • Schedule interviews and manage logistics for workshop
  • Prepare and draft presentations for workshops and conferences
  • Draft wall posters and arrange external printing of posters.
  • Create, update and manage precedents
  • Client management tasks including client funnel, proposal register, and weekly proposal summary email
  • Prepare summary of current matters for weekly team meeting
  • Manage website content and website enquiries
  • Provide support when required including issuing invoices
  • Monitor outstanding invoices and follow-up unpaid invoices over 28 days old.
  • Manage annual renewal process for public liability, professional indemnity, QLS.
  • Manage client feedback surveys, sponsorship and non-regular events, donations, annual holiday email list and holiday events
Qualifications and Experience: 
  • At least 5 years of experience as Legal Executive Assistant or Legal Secretary supporting high-level executives
  • High level of proficiency in MS Office (Word, PowerPoint, Excel, Outlook)/Google Apps.
  • High-level professional communication both oral and verbal
  • High attention to detail and with initiative
  • Extensive organization, time management and follow up skills
  • Systematic and with strong work ethic.
  • Can undertake wide variety of tasks with tight deadlines and fast paced environment
  • Client-focused, friendly, polite and able to multi-task
  • Must be a team player and self-motivated professional.
  • Must be willing to work in Clark, Pampanga