11 February 2020
Property Management and Accounting Assistant

Overview:

Beepo is a fast-growing BPO in Clark, Pampanga with an Employee Satisfaction rate of over 96%.
 
You will need great English communication skills, both written and verbal. You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
 
Duties and Responsibilities:
  • Daily receipting of tenant rental payments through Macquarie download
  • Entering and paying all creditor and utility invoices in a timely manner to avoid overdue accounts.
  • Receipting unknown deposits to suspense and then suspense account entries each week
  • Running three statements for landlords per week
  • Running one creditor’s run each week
  • Dealing with all landlord and tenant’s enquiries regarding rental payments or accounts queries
  • Entering rental increases, bond disbursements, and rental refunds into Property Me
  • Completing end of month reporting and payment of management fees
  • Running end of monthly report
  • Entering new tenancies into Property Me including tenant details and rental payments for properties being leased each week
  • Creating and sending out new authorities for new business or for existing client
  • Entering new properties/landlord accounts into Property Me and ensuring all paperwork is in order (i.e. authority is correct, owners instruction form is completed)
  • Finalizing tenancies for lost managements
  • Updating the smoke alarm and gas heating details when required
  • Completing reports for Smarthouse when they require key numbers and issuing a notice of entry to all tenants.
  • Update Leasing fees spreadsheet weekly
  • Email all Body Corp AGM updates & AGM meetings to the Landlords & CC the PM’s
  • Email Body Corp information and notices to the tenants if it affects them.
  • Process the online Bonds – enter charge, save details to server & present in the banking to reconcile
  • Ensure all requests to change bank accounts have completed a bank change form, call client to conform and check signature. Save document to server
  • Enter registered post charges (add the docket number as the invoice number and the applicable date in the description)
  • Check on the PM for invoices received from tradespeople and send to the PM to authorize
  • Forward any Smarthouse invoices to PM’s that have red highlights on them after entering for payment
  • Continue to move all invoices and notices to email rather than mail by contacting the provider
  • Assist with other data entry as required
Qualifications and Experience:
  • Graduate of BS in Accounting or related
  • At least 1 year of experience in a similar role
  • Good communication skills with a winning attitude
  • High attention to details and with great administration skills
  • Consistent, on time and accurate
  • Ability to adapt to new technologies and process quickly
  • Property Me experience with trust would be an advantage
  • Previous experience in real estate or similar is a plus