09 June 2021
Recruitment Admin


Beepo is a Probe Group company, a full service Australian owned outsourcing company. With 12,600 people and over 15,000 deployed workstations across 6 countries. Making Probe the largest and most diverse Australian owned customer experience outsourcing provider. 
Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.
You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
Duties and Responsibilities:
Load candidates onto the CRM: 
  • Correctly load new candidate profiles, or update existing candidate profiles, on the CRM
  • Add these candidates to the vacancy shortlist, to which they applied 
Chase candidates to book their introductory phone call with the relevant recruiter: 
  • Continuously and accurately update a list of candidates who we are chasing for an introductory phone call
  • Email candidates who are yet to book their introductory phone call, using the templates supplied
  • Note that this email communication will be conducted via LinkedIn, LinkedIn Recruiter, Outlook, and the CRM
  • Chase candidates to encourage them to book their introductory phone call and delete them off the list once this has been arranged.
Format CVs: 
  • Format CVs so that recruiters can send them to live vacancies.
  • Format ‘blind’ CVs so that recruiters can send them speculatively to potential clients.
Chase candidate documentation:  
  • Continuously and accurately update a list of candidates who we are chasing for:
    • a passport/visa scan
    • a letter of confirmation
  • Chase candidates for their scans and letters and delete them off the list once these documents are saved on the CRM
Set up candidate interviews:
  • Set up candidate/client interviews using Outlook and the CRM
  • Log all actions on the CRM
  • Using the CRM, help recruiters to update lists of active candidates 
“Weapons of the Week”: 
  • Set up folders, profiles and web links that will be used to market candidates to clients
  • Candidate time-sheets: chase candidates for their time-sheets and once collected, save them to the correct folder and email it to the Director
Placed candidate check in calls:
  • Update this excel spreadsheet and email it to all recruiters
Ad hoc duties
  • Closing placed jobs: Assist the Director to close placed jobs.
  • Database cleansing: Update lapsed candidate profiles on the database
  • Company
  • Job Title
  • Updated CV or LinkedIn profile 
  • Provide other administration support to the Recruitment Consultants as needed
Qualifications and Experience:
  • Degree in Office Administration, Business Management or related
Professional Experience
  • At least 2 years of administration experience, gained from a commercial business environment (i.e., not government, educational or similar)
  • Experience in a role that involved supporting multiple internal stakeholders
  • Experience with inputting information into CRM databases (E.g., Salesforce, Bullhorn, JobAdder)
  • Professional experience gained in one of the following environments would be beneficial:
    • Digital or IT recruitment agency 
    • Marketing recruitment agency 
    • Marketing agency (i.e., an agency that sets up and runs marketing campaigns on behalf of clients)
Hard Skills
  • Excellent English verbal communication skills
  • Excellent English spelling and grammatical skills
  • Intermediate to advanced level skills in MS Office Suite (particularly in Outlook, Word and Excel)
  • Confident with using new technology, and able to adapt quickly to new tools and software
Soft Skills
  • Highly organized
  • Friendly, supportive, and team-focused personality
  • Ability to help innovate when it comes to updating and streamlining systems and processes
  • Confident with asking questions to internal stakeholders
  • Good at multitasking
  • Strong eye for detail
You will be working with a specialist Recruitment agency located in beautiful New Zealand. They have a lovely office in the heart of NZ’s biggest city, Auckland. 
Founded in 2018, they are a small but fast-growing company, currently made up of the Director
and 5 staff. They are a warm and friendly team and they’re looking forward to working with someone who will play an integral role in the business as they continue to expand. 
They specialise in recruiting for the Digital Marketing, E-commerce, and Digital Media space. They have a strong base of clients who are all looking for exceptional digital talent to join their organisations.
Some of their more well-known clients include UNICEF, GroupM, Omnicom Media Group and ASB Bank.