Executive Assistant

Category: Administrative / Office Support Roles

Photo sample of an Executive Assistant on Beepo.

Executive Assistant Job Responsibilities:
Enhances executive’s effectiveness by providing information management support; representing the executive to others.

Executive Assistant Duties:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Represents the executive by attending meetings in the executive’s absence; speaking for the executive
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintains customer confidence and protects operations by keeping information confidential
  • Completes projects by assigning work to clerical staff; following up on results
  • Prepares reports by collecting and analyzing information
  • Secures information by completing data base backups
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional
  • societies
  • Contributes to team effort by accomplishing related results as needed

Executive Assistant Skills and Qualifications:

  • Writing Skills
  • Reporting Skills
  • Supply Management
  • Scheduling
  • Microsoft Office Skills
  • Organization
  • Time Management
  • Presentation Skills
  • Equipment Maintenance
  • Travel Logistics
  • Verbal Communication